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Mileage Reimbursement
Work out mileage reimbursement from distance and rate.
100% FreeRuns instantlyNo watermark
- 1Enter detailsAdd the numbers for your scenario.
- 2CalculateVootkit updates the result instantly.
- 3ReviewCheck totals, notes and breakdowns.
Private by designProcessed on your device where possible.
Works on any deviceDesktop, tablet and mobile browsers.
No installationOpen the page and start working.
Always free coreUse the free plan for everyday tasks.
How to use Mileage Reimbursement
Vootkit updates the result instantly.
02Check totals, notes and breakdowns.
03Copy the answer into your workflow.
04Your files stay private
Your work is processed locally in your browser where possible and is never added to a Vootkit upload library.
Learn more about privacyClaiming for business driving is straightforward arithmetic against a rate that changes annually — and using last year’s rate is how a claim gets queried or quietly underpaid.
What Mileage Reimbursement does
Multiplies distance by a per-unit rate. Defaults to 0.67, which reflects a recent published business rate.
Check the current rate before claiming. These are revised at least yearly, sometimes mid-year when fuel prices move sharply, and the published figure is what your employer or tax authority will apply.
Inputs
| Distance driven | Default 250 |
|---|---|
| Rate per mile/km | Default 0.67 |
| <strong>Rate changes</strong> | <strong>At least annually — check before claiming</strong> |
| Rate is meant to cover | Fuel, wear, insurance, depreciation |
| Commuting | Usually not claimable |
| Records needed | Date, purpose, distance |
| Returns | Total reimbursement |
| Knows your jurisdiction? | No — you supply the rate |
Detailed steps
- Look up the current published rate for your country and year.
- Enter the business distance — not commuting.
- Keep a log of date, purpose and distance for each journey.
Worth knowing
Log each journey as you make it, with the purpose written down. Mileage claims are among the most commonly queried expenses precisely because they are easy to estimate and hard to evidence after the fact — a contemporaneous log with dates and reasons settles a query in seconds, and a reconstructed one invites more questions.
Frequently Asked Questions
Can I claim my commute?
Usually not. Travel between home and your normal workplace is typically ordinary commuting rather than business travel in most tax systems. Journeys to a client, a temporary site or between offices generally do qualify — check your local rules.
What does the rate cover?
It is meant to cover the full running cost — fuel, servicing, tyres, insurance and depreciation — not fuel alone. That is why it is several times the fuel-only cost per mile.
Why does the rate change?
Because the costs it approximates change, particularly fuel. Authorities revise it at least annually and occasionally mid-year, so a claim submitted at last year’s rate will be adjusted or challenged.
What records do I need?
Date, purpose and distance for each journey, at minimum. Some employers want start and end points too. Keep it as you go — that is the whole difference between a claim that is paid and one that is queried.
Is Mileage Reimbursement free?
Yes. The Vootkit free plan includes 5 tool runs a day. Upgrade to Vootkit Pro for unlimited daily use, an ad-free workspace and saved workflows.
Are my files uploaded?
No. Mileage Reimbursement runs entirely in your browser — your file is processed on your own device and never sent to a server. There is nothing for us to store or delete.
Do I need to install anything?
No. Mileage Reimbursement works in any modern browser on desktop, tablet or phone. Open the page and start.
How often can I use it? Is there a daily limit?
On the free plan you get 5 tool runs a day. When you reach the limit you'll see a prompt to upgrade, and it resets the next day. Vootkit Pro removes the cap entirely for unlimited daily use.
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This tool processes everything locally in your browser. You can disconnect from the internet after the page loads and it will still work.