How to Calculate PTO and Holiday Accrual

Translate an accrual rate into a balance while keeping policy limits visible.

Use the PTO Accrual alongside this illustrative example.

A practical example

For an illustrative annual entitlement of 24 days, three months worked accrue six days in the tool’s proportional model. Adding two carried-over days and subtracting three days already taken leaves five days available. Keep days and hours separate; this tool’s inputs are in days.

Check the result

Compare the model’s time period with your employer’s actual accrual schedule. Pay-period accrual, annual grants and probation rules can differ from a monthly assumption.

Try a comparison

In the illustrative 24-day entitlement, move months worked from three to six while leaving carryover and leave taken unchanged. Accrued leave rises from six to twelve days and availability from five to eleven. Confirm that straight-line accrual matches the actual policy.

What this does not establish

This arithmetic does not establish leave entitlement. Check carryover, caps, eligibility and approval rules with the policy owner before planning absence.

Report unclear guidance or a result that needs checking.