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01Tax, Payroll & HR toolCalculated result
PTO Accrual
Holiday accrued to date from your entitlement.
100% FreeRuns instantlyNo watermark
- 1Enter detailsAdd the numbers for your scenario.
- 2CalculateVootkit updates the result instantly.
- 3ReviewCheck totals, notes and breakdowns.
Private by designProcessed on your device where possible.
Works on any deviceDesktop, tablet and mobile browsers.
No installationOpen the page and start working.
Always free coreUse the free plan for everyday tasks.
How to use PTO Accrual
Vootkit updates the result instantly.
02Check totals, notes and breakdowns.
03Copy the answer into your workflow.
04Your files stay private
Your work is processed locally in your browser where possible and is never added to a Vootkit upload library.
Learn more about privacyLeave balances are a common source of quiet friction, because employees and payroll often calculate them differently — one counts what has been earned so far, the other counts the full annual entitlement.
What PTO Accrual does
Works out how much paid leave you have accrued so far this year, pro-rated by months worked, and subtracts what you have already taken.
The distinction that matters: accrued is what you have earned to date; entitlement is the full year. Booking against entitlement rather than accrual is how people end up owing days back on leaving.
Inputs and defaults
| Yearly entitlement | In days — default 25 |
|---|---|
| Months worked | Default 7 |
| Days already taken | Default 8 |
| Accrual method | Pro-rated by months elapsed |
| Returns | Accrued, taken, and remaining balance |
| Knows your local minimum? | <strong>No</strong> |
| Excludes | Public holidays unless in your entitlement |
| Carry-over rules | Vary by employer and country |
Detailed steps
- Enter your annual entitlement in days.
- Enter months worked so far this leave year — which may not start in January.
- Enter days taken to read the true remaining balance.
Worth knowing
Check when your leave year actually starts. Many employers run it from your start date or from April rather than January, and calculating from the wrong month is the commonest reason an employee’s figure disagrees with payroll’s. Get that right before querying a balance.
Frequently Asked Questions
What is the difference between accrued and entitled?
Entitlement is the full year’s allowance; accrual is the portion earned so far. Taking more than you have accrued is usually allowed but creates a debt — leave partway through the year having overtaken and it is typically deducted from your final pay.
Do public holidays count?
It varies. Some contracts include them in the total entitlement, others grant them on top. Check which yours does, because the difference is often eight days or more.
What happens to unused days?
Depends entirely on your employer and jurisdiction — some allow carry-over, some cap it, some forfeit it, and some require payment for untaken statutory leave on termination. This calculates the balance; your contract decides its fate.
Does this know my country’s minimum leave?
No. Statutory minimums vary widely — from a few days to well over four weeks — and this uses whatever entitlement you enter. Check your local minimum separately; your contract cannot go below it.
Is PTO Accrual free?
Yes. The Vootkit free plan includes 5 tool runs a day. Upgrade to Vootkit Pro for unlimited daily use, an ad-free workspace and saved workflows.
Are my files uploaded?
No. PTO Accrual runs entirely in your browser — your file is processed on your own device and never sent to a server. There is nothing for us to store or delete.
Do I need to install anything?
No. PTO Accrual works in any modern browser on desktop, tablet or phone. Open the page and start.
How often can I use it? Is there a daily limit?
On the free plan you get 5 tool runs a day. When you reach the limit you'll see a prompt to upgrade, and it resets the next day. Vootkit Pro removes the cap entirely for unlimited daily use.
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